Controller #1963

Job Title: Controller

Job Summary: A member of the Assistant Director Team. Manages in a person-centered manner a variety of accounting functions, including, but not limited to Operations (OPS) budget, OPS accounts payable, general ledger, cash management, state claims, TCRC and vendor audits, special projects and specialized funding and grants. Provides backup for Chief Financial Officer (CFO) as needed. Supervision: Reports to and receives direction from the CFO. Controller supervises OPS Accounts Payable Assistant, Fiscal Auditor, Financial Analysts, Grants Financial Specialist and OPS/POS Accounting Assistant.

Job Duties & Responsibilities:
1. Develop annual OPS budget; track and monitor monthly OPS expenditures monthly against budget; update OPS projection monthly. Review OPS expenses, general ledger coding, proper fiscal year and work performed by the OPS Accounting Associate for accuracy. Ensure necessary corrections are completed timely. Oversee staff travel reimbursement process.
2. Prepare schedules to support the Department of Developmental Services (DDS) monthly Purchase of Services (POS) expenditure projection (PEP), in addition to various financial reports for the CFO, Leadership Team, Board of Directors, ARCA and DDS; generate monthly accounting schedules to support the PEP and complete various reports for audit purposes.
3. Manage TCRC cash via daily monitoring. Manage funds from bank credit line, if needed. Prepare and maintain updated cash forecasts monthly, or as requested. Review monthly bank reconciliations. Prepare and/or review all bank wire transfers and present to CFO for approval.
4. Maintain general ledger. Monthly review trial balance and other end of month reports to reconcile. Approve and maintain documentation for journal entries. Manage state claiming process with DDS. Monthly update the claims vs. reimbursement schedule.
5. Manage annual vendor audit plan in compliance with DDS contract. Review and approve audit reports and work performed by auditors. Participate in vendor audits as necessary for resolution of issues.
6. Manage special fiscal projects including ICF-SPA. Ensure accuracy of related AP and AR functions. Meet regularly with staff working on these projects, provide direction, resolution to issues, and review staff reports and correspondence.
7. Work with CPP Manager and CFO to review CPP funding allocation plans, CPP contracts and prepare CPP financial reports. Track CPP start-up and CPP OPS costs.
8. Manage Grant Financial Analyst and assigned staff functions, including but not limited to fiscal tracking and reporting for Foster Grandparents/Senior Companions, Family Resources, Trust and other grants as required. Oversee Agency’s inventory and reporting to DDS and auditors. Ensure adherence to fiscal requirements from grantors.
9. Supervise the work of assigned accounting staff through assignment of tasks, monitoring work and evaluating performance. Ensure that work meets established state and internal control standards.
10. Act as lead on the annual CPA independent financial audit and the bi-annual DDS fiscal audit. Implement improvements to internal controls. Provide data for the annual audited financial statements and IRS Form Ensures compliance and accuracy of accounting functions by periodic internal audits and continuous training of accounting staff.
11. Manage Financial Analyst who is DOFA liaison for TCRC Self Determination Project (SDP) staff. Provide support for individual SDP budgets, spending plans, authorizations and electronic billing.
12. Manage Financial Analyst who examines fiscal impacts for POS services including rate and program changes. Financial Analyst works with Resource Development staff on review of cost statements and projection for new programs. Review and approve monthly POS late billing projection completed by Financial Analyst.
13. Keep CFO and other key management personnel informed of budget and cash issues. Provide backup to CFO as required.
14. Create, revise and implement policies/procedures for compliance with Agency, state, federal, and contract requirements in the areas of accounting principles and procedures.
15. Provide data for the annual DDS Rent Survey, annual May Revision Budget Survey and annual DDS Administrative Survey, in addition to other financial surveys as required.
16. Work with Facilities and Purchasing Manager to track purchases against budgets and purchase orders.
17. Work with the HR Payroll and Benefits staff to review regular payroll and benefits invoices. Maintain monthly payroll projection.
18. Tracks several Human Resources related budget items including but not limited to benefits/open enrollment rates and recruitment costs.
19. Review information on changes in benefit costs, including PERS, health, dental or other benefits, and workers compensation. Incorporate fiscal impacts into OPS projection.
20. Review annual caseload ratios report. Work with HR Director, Chief Information Officer and CFO on reconciliation of report.
21. Review annual CalPERS retirement plan valuation. Track trends including normal cost, unfunded liability, liability payments and amortization bases. Provide insights and recommendations to CFO regarding contributions and budgeting. Make adjustments to OPS forecast as directed.
22. Assess the training and development needs of direct staff. Develop materials and provide training to direct staff and to other staff, managers, and providers as needed.
23. Participate on the Assistant Directors/Directors team and Leadership group to recommend and determine department and Agency needs and practices.
24. Present information to the TCADD Board, Vendor Advisory Committee, Directors/Assistant Directors Team, Leadership Team, Department of Finance & Administration, Operations Committee, and at staff and town hall meetings.
25. Develop and maintain external relationships with bank executives, audit staff, ARCA staff, regional center peers, DDS representatives, key operations vendors, service providers, community partners, etc.
26. Participate in ARCA’s CFO group and ARCA Finance Committee as relevant and necessary.
27. Participate in TCADD Administration Committee and Audit Committee meetings. May attend and present to TCADD Board of Directors on financial and administrative issues.
28. Research, review and stay current on State & DDS budget, related legislation, local economic trends, etc. and incorporate information into financial projections and planning.
29. Other duties as assigned.

Knowledge and Skills:
Accounting principles and procedures, best practices for business and non-profit organizations, budgeting, forecasting, cash management, financial analysis, internal controls, reporting, auditing, project management, policy interpretation and procedure implementation, staff supervision and training, computerized accounting systems, advanced Excel and Word, clear oral and written communications, effective working relationships

Education and Experience:
1. Possession of an advanced degree in finance, accounting, economics, business or public administration, AND five (5) years of experience, including 3 years minimum in a supervisory role, as a controller, accounting manager, high level accounting or finance staff, and/or similar in a complex public, quasi-public agency, non-profit or business organization,
OR
2. Possession of a bachelor’s degree in finance, accounting, economics, business or public administration, AND seven (7) years of related experience, including 3 years minimum in a supervisory role, in a complex public, quasi-public, non-profit or business organization.

Physical Requirements:
Adequate manual dexterity and coordination for operation of a computer and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required on a daily basis. The ability to travel to another work-site location is occasionally required. The ability to stand, sit or walk for moderate distances is also required on a daily basis. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel and operate objects, tools, or control and reach with hands and arms. The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Each of these physical tasks is an essential function of the position.