Accounting Assistant II #2124

Job Title:                   Accounting Assistant II

Job Summary:           Performs advanced accounting duties.  Ensures POS billings are accurately recorded for a variety of service types. Performs internal control functions using system data.  Problem solves and provides technical assistance to vendors and staff.  Performs work in accordance with generally accepted accounting principles and practices.

Department:              Finance & Administration

Reports to:                 POS Accounting Manager

Primary Functions (may perform all of some of these duties):

1. Assist with all aspects of electronic billing using the eBilling system – to include generating invoices, downloading electronic bills, deleting and re-creating invoices as needed, organizing distribution to vendors, uploading files upon receipt, and assisting in reconciling to Certification Letters.
2. Follow up with service providers regarding requests for additional invoices and/or corrections to billings.
3. Access electronic bills directly online to verify compliance with required back-up.
4. Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using Department of Developmental Services (DDS) approved methodology.
5. Verify accuracy of day program billing for attendance, holidays and half days (if applicable).
6. Train vendors to use eBilling system and the Service Provider Portal.
7. Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter data into the system.
8. Work with POS team to complete POS monthly check runs – to include reconciling all postings to cash requirements report, printing checks and EFTs, transmitting to the bank, and filing reports in binders. Run check run reports before each check run to make sure payments are made accurately.
9. Upload posted authorizations to the Service Provider Portal and generate emails that include authorizations to vendors.
10. Assist in resolving any vendor payment issues.  Send correspondence as needed.

11. Run queries and distribute weekly and monthly reports, including but not limited to duplicate authorizations, exceptions to service standards monitoring, Title 17 compliance, Trailer Bill Language (TBL) compliance, open authorizations by team, authorizations ending in specified month, and other reports identified to assist the POS team and Services and Supports department in maintaining a clean audit. Perform month end processes such as VOID’s, pre-paid’s, vendor refunds and adjustments. Update the Journal Entry Log on a monthly basis.
12. Participate with auditors and managers in external CPA and DDS audits as well as assist with internal audits.  Maintain internal controls as specified in the audits.
13. Assist in maintaining Department of Finance & Administration, POS Job Notebook to include documenting processes and procedures.
14. Provide backup specifically for the other Accounting Assistant II positions and for all daily functions in POS team as needed.
15. Work on various special projects as requested by the POS Accounting Manager, Controller and CFO.
16. Research and keep current on accounting standards, best practices, policies and procedures.
17. Travel may be required to other TCRC offices, vendor locations and other Regional Centers.
18. Assist with filing and mailings as needed.
19. Assist with reissuing 1099s requested by vendors.
20. In-Home Support Services (IHSS) data tracking.
21. Other duties as assigned. 

Knowledge, Abilities, and Other Skills Required: 

• Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
• Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting software.
• Ability to provide technical assistance on the use of Excel and accounting software.
• Ability to analyze situations accurately and adopt an effective course of action. Problem solving experience.
• Successful and timely management of multiple projects and tasks concurrently.
• Excellent interpersonal and customer service skills. Communicates with respect, openly, directly and effectively.  Responds professionally.
• Positive and responsive attitude.
• Excellent organizational and planning skills.
• Ability to work effectively with a variety of different people. Team player.
• Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
• Takes initiative to learn new procedures and computer systems.
• 10-key by touch
• Data entry

Minimum Qualifications:

B.A. / B.S. degree in accounting, finance, economics or business and three years of accounting or finance experience.  OR

A.A. degree or equivalent coursework or professional education in accounting, finance, economics or business and five years of increasingly responsible accounting or finance experience.

Other Requirements:

1. A valid California Driver License, clean driving record and proof of automobile insurance are required.

Physical Requirements:

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position. The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required on a daily basis. The use of an automobile and the ability to drive is absolutely required on a daily basis. The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or control and reach with hands and arms.  The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat.  The employee must frequently lift and/or move up to 10 lbs and infrequently up to 20 lbs.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.  Each of these physical tasks is an essential function of the position.