HR Payroll Associate #2094

**We have a current opening on our team for a HR Payroll Associate** 

Job Title: HR Payroll Associate

Job Type: Confidential, Full-time, Non-Exempt, Hourly – Location: Oxnard

Job Summary:

Performs investigative, analytical, and administrative duties applying basic Human Resources principles and concepts in a variety of functions, with a focus on payroll processing. Operates in a person-centered manner with a high degree of independence and regularly uses judgment and discretion to accomplish objectives. This position is a vital part of the HR department, supporting the Manager of Payroll & Benefits and other HR employees. Taking on responsibility for personnel records and various employee relations’ duties in a highly confidential manner.

Reports to: Manager of Payroll & Benefits

Primary Functions:

Payroll:

• Calculate or check calculations on regular pay, overtime pay, taxes, deductions, garnishments, paid time off benefits and nontaxable wages.
• Process computerized payroll for TCRC employees (bi-weekly and monthly), as well as for our FosterGrandparent/Senior Companion volunteers and our Rainbow volunteers
• Transmit computerized payroll to ADP
• Generate and audit bi-weekly payroll reports and various other reports from payroll system software
• Maintain payroll database for all employees, including Rainbow and FosterGrandparent/Senior Companion employees.
• Resolve payroll discrepancies by collecting and analyzing
• Process changes to employees’ pay rates
• Write payroll policy and information memos regarding new changes
• Process bi-weekly Everbridge reports
• Process bi-weekly rosters for IS
• Process monthly payroll reports for the controller
• Send out bi-weekly accrual reports to all managers
• Distribute third party checks to appropriate agencies and audit the invoices
• Participate in compensation surveys
• Prepare and conduct ongoing timecard and pay code trainings
• Participate in various audits throughout the year with DDS, workers compensation, outside accounting and legal firms.

Office Administration

• Will process all terminations, send out packet and process manual checks
• Will notify all staff and the Union of employees who will be terminating
• Maintain a job notebook of all job duties and cross train others in the department
• Become thoroughly knowledgeable with the Union Contract and all personnel policies in order to assist managers and employees with answers to questions

Employee Relations

• Verify that payroll HR forms are readily available to staff via the intranet
• Employee oriented service philosophy: timely response to all employees within 24 hours
• Field employee questions/e-mails/phone calls and provide them with accurate information

Miscellaneous Duties

• Maintain knowledge of new labor law developments to ensure compliance with State and Federal laws
• Will be trained to serve as back-up to other members of the HR department
• Support HR Director and Manager of Payroll & Benefits with various tasks and projects
• Other related duties as assigned.                                                                                                                                                                                                                                                              Job Requirements:
• Proven experience as a payroll clerk or accounting position working with payroll
• Experience in data collection entry and reporting with great attention to accuracy
• Computer experience and working knowledge of payroll software (ex: ADP)
• Strong math and numeric skills; 10-key by touch
• Ability to process basic functions and formulas in Excel
• Able to prioritize work and meet deadlines
• Strong planning, organization, and coordinating skills
• Outgoing, friendly, service oriented and strong team player
• Excellent verbal and written communication skills
• Self-starter, good work ethic, highly motivated and energetic
• Ability to maintain utmost confidentiality
• Demonstrate analytical skills and problem solving ability
• Able to work with minimum supervision and eager to take on responsibility
• Attention to detail, tact, discretion, and good judgment

Minimum Qualifications:

• • Bachelor’s Degree – preferred although not required
  • HR certification- desired
  • Minimum 1-year direct payroll processing experience required, 2 years preferred (ADP preferred)
  • Strong proficiency in Word and Excel
  • Knowledge of HRIS database systems
  • Thorough knowledge of office procedures and equipment
  • Demonstrated wage and hour law knowledge and excellent writing skills
  • Experience with conducting group orientations and training sessions- preferred
  7. Prior labor/employee relations experience- preferred
  8. Travel to other county offices may be needed on occasion, requiring reliable transportation

Physical Requirements: